How do I choose AI project management software?

How to do it

1. 1

   Write down the artefact you are missing

   Minutes, requirements, decision log, risk register, status report, plan. Name it before you look at any product.

2. 2

   Ask for a sample output on your own meeting

   Not a demo recording. A messy call in your language, with several speakers and one disputed point.

3. 3

   Check traceability and approval

   Each generated line should show the speaker, the meeting and the minute, and should require a human accept before it changes anything.

4. 4

   Check privacy and residency

   Ask whether audio is stored, whether names are pseudonymised before the AI call, where data lives and how a person can be deleted.

5. 5

   Price it against the writing time it removes

   Compare the subscription with the hours currently spent writing documentation, not with a competitor's seat price.

Good to know

• The four buying criteria that matter: input, output, traceability, approval.
• Segua.ai reads the meeting, produces the full document package, traces each line to a quote and applies nothing without acceptance.
• Segua.ai does not store audio, pseudonymises names before any AI call and can delete a person's data on request.
• Under the EU AI Act, tools used at work must not infer emotions of participants.
• Your first meeting is free, no card required, so criterion two can be tested before paying.

Related questions

How many tools do I need?

Usually two: one to write the project documentation and one to execute the tasks. Trying to do both with one tool is what leaves the documentation undone.

What if my team already uses Jira?

Keep it. Segua.ai writes the requirements and actions and pushes the approved ones into Jira.

What is the fastest way to decide?

One real meeting through two candidates, then read the two document sets side by side.

Other answers