How do I write a project status report with AI?

Short answer

Build the report from the project record, not from memory. A status report answers four questions: what moved since the last one, what is blocked, what changed in scope or dates, and what you need from the reader. If decisions, actions and the plan are already recorded per meeting, the AI assembles the report from them in seconds and you only correct the framing.

How to do it

1
Fix the period
Everything since the last report: meetings held, decisions taken, requirements added or changed.
2
Lead with changes, not activity
Readers care about what is different. Put scope and date changes at the top, with the decision that caused them.
3
List blockers with an owner and an ask
A blocker without a named person and a requested action is just a complaint.
4
Attach the evidence
Link each statement to the decision or requirement behind it, so nobody has to trust the summary.
5
Keep it one page
Detail belongs in the linked documents; the report is the entry point.

Good to know

A status report that repeats the plan instead of the changes is the most common reason it goes unread.
Scope changes reported late are the expensive ones; catching them per meeting is the point of a decision register.
Segua.ai can write documents in English, Italian, Spanish, French or German, following the project's language setting.
Generated reports remain editable: you can ask for a change and accept or reject the proposed diff.

See it on your own meeting

Paste a transcript or let Segua.ai join your next call, then read the documents it writes.

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Other answers

Requirements

How do I turn a meeting transcript into requirements?

How to do it

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Related questions

See it on your own meeting

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